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Creating & Managing a Group

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For: Staff and StudentsApplication: QMplus Hub

QMplus Hub is a separate area within QMplus which enables both students and academics to set up private or public groups. Examples of private groups include students who want to share work with their tutor or students collaborating on a specific project who might only want to share information amongst themselves rather than the whole class. Groups can also be used to share a template page with students.


 

Step 1: Creating a Group

    1. Log into QMplus and select QMplus Hub from the home page (see screenshot below) or the link in the dropdown menu under My Dashboard.

Homepage login
2. Click on the Groups drop down menu and select My Groups.

QMplus Groups submenu

3. Click on Create Group to the right of the screen:

Groups menu 1

4.  Name your group & give it a description

QMplus Hub create a group name

5.  Specify the settings for accessibility, editing rights & visibility.

Editing rights screenshot 1

Editing rights in groups

Editing rights screenshot 2

Editing rights in groups

6. Click Save Group before exiting.

7. Once you have saved the group you will be taken to the group homepage (pictured below) where you can:

  1. Check that your group has been saved successfully
  2. Start inviting members and uploading content (from the Members tab)
  3. Decide what content you want to display on your group homepage by selecting ‘Edit this page
  4. Modifying any of the original Settings if you need to.
  5. Start creating group pages and/or templates
  6. Uploading files or
  7. Creating the first post in a group Journal or Forum (see next section)

Groups home page


Step 2: Creating a Forum post

Navigate to QMplus Hub, click on the Groups dropdown menu and select My Groups. Alternatively you might find your group in the right-hand block of the dashboard.

QMplus Groups submenu

    1. Click on the relevant group & click on the Forums tab in the group menu.

Forums2.  then Click on General discussion.

 

3.  Click on NEW TOPIC.

 

Forums 74.  Add a subject to your post then add the content of your forum post. Decide:

a. if you want the topic to be ‘sticky’ i.e. appear at the top of all topics in the thread

b. If you want to receive any further replies or not

c. If you want the message to be posted immediately (rather than a 30 minute delay)

Posting to a forum in QMplus hub

5.  Click POST.

Step 3: Manually inviting people to join your group

    1. Select the group in question & click on the Members tab.
    2. Click on send multiple invitations at once.

Adding users to a group

    1. Type in the name of the person you would like to add and click GO. (If you don’t know the full name then you can try the first and last name only but it may be harder to locate the right person)
    2. Select (i.e highlight by clicking on their name in the box)  the person/people you would like to add and click on the arrow button (>). The name will move over to the ‘users to be invited’ box. Repeat these steps for all the people you wish to invite.
    3. When you have finished adding people to be invited Click SUBMIT. Your invitees will either be automatically emailed an invitation link or they will be enrolled in the group..depending on your group settings.

Adding members to a group in QMplus Hub

Pending members can be viewed under the invites link:

Pending group invites in QMplus Hub

Tip: If a student is creating a group that will only be viewed by their tutor, then consideration needs to be given to any naming convention. For example date, student and course code – 2012 Tim Morgan GEG4209. This would make it easier for the tutor to locate large numbers of students from different years and course codes.

 

Step 4: Managing how Forum posts are received

Forum posts are automatically emailed to all those in the ‘Group’. In order to limit the number of emails you receive, you can choose to receive all forum posts as a single daily email update. This is known as an ‘Email digest’. The instructions below explain how to set this up.

      1. Click on Settings.
      2. Click on the Notifications tab
      3. In ‘New forum post’ select Email digest.
      4. Click SAVE

Controlling your forum posts in settings

Did this answer your query? If not, you can raise a ticket on the online Helpdesk or email: its-helpdesk@qmul.ac.uk . Alternatively you can also request a particular guide on our guides request tracker.

Produced by the the E-Learning Unit at Queen Mary University of London.
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